ࡱ> ]_\ ,bjbjWW 4\==$TTTTThhhh|Dh2(((((f2h2h2h2h2h2h2$4{72T2TT((2jT(T(f2f2-0/("-R2202-:7740/0/v7T/2227 : College Planning Council Minutes Wednesday, August 28, 2013 3:00 4:30 p.m. Multidisciplinary Center West (MCW) 312 ATTENDEES: Kathy Scott CPC Co-Chair & Art Sandford CPC Co-Chair; Alexa Nicoleyson, Alexander Kolesnik, Andres Casas, Bill Hart, Bob Moskowitz, Chelsea Guillermo-Wann, Colleen Coffey, Dan Kumpf, David Bransky, David Keebler, Eric Martinsen, Grant Jones, Greg Gillespie, Gwendolyn Lewis-Huddleston, Ilse Maymes, Jay Moore, Kathleen Schrader, Marian Carrasco Nungaray, Mary Jones, Michael Callahan, Natawni Pringle, Patricia Wendt, Peder Nielsen, Robin Douglas, Ronald Mules, Sandy Hajas, Sandy Melton, Susan Bricker, Tim Harrison, Ty Gardner, Will Cowen ABSENT: Jay Varela, Jenifer Cook, Mark Pauley, Peter Sezzi, Ralph Fernandez, Richard Forde, Victoria Lugo RECORDER: Natawni Pringle I. Call to Order Meeting convened at 3:00 p.m. II. Public Comments No public comments III. Introductions New members included the new College President, Greg Gillespie, and new students from the Associated Students of 51AVƵ (ASVC). Representatives included: ASVC President, Andres Casas; ASVC Senator, Alexa Nicoleyson, and ASVC Secretary, Ilse Maymes. New faculty members are Colleen Coffey (Academic Senate Secretary), Patricia Wendt, and Ronald Mules. New Classified member, Chelsea Guillermo-Wann, will be doing research for the Title V VELOCIDAD Grant. Though not new, Art Sandford was acknowledged as the new council co-chair. IV. Presidents Comments Dr. Gillespie expressed enthusiasm for being part of the council and his opportunity to support the participatory process. He further thanked all the members for serving time on the committee because of its importance in the participatory process. V. Announcements/Information Items Foundation support for unfunded program review items from 2012/2013 The 51AVƵ Foundation decided to help fund some of the items that the college was unable to fund from last years program review. The selected items came from the Medium priority. The deans were consulted about the items, and most divisions across campus received Foundation support. The list was provided to the committee. Planning Parameters Keebler presented the Planning Parameters for 2014/2015. They help to connect the program review process to budgeting. While this a fiscally stable year, negotiations for compensation increases are ongoing. He also clarified that funds are being redirected into infrastructure for program review this year. Another area of concern in the Planning Parameters was enrollment and our FTES goal. He explained how it was calculated (525 contact hours over an academic year to be considered a full time student) and also how FTES numbers are allocated over a school year (850 summer with balance divided equally between fall and spring). How programs were considered for discontinuance was also covered. Currently the executive team looks at the number of certificates and degrees issued to a program annually which does not take into account the transfer rate. Transfer data can be presented during Program Review as evidence in support of continuing a program. CPC meeting dates for the year The years meeting dates were provided. Program Review dates/Timeline Art briefly reviewed the timeline for this years Program Review. Individual divisions/ departments should have set up their meetings already. College presentations before the CPC will be November 12 -14. A request was made to send program review presentations out earlier to allow time for review before the presentations. Dr. Gillespie stated that we will continue to improve our program review process and will look at moving to a longer cycle, such as every three years. Members were reminded that there is an appeal process and appeals could be made on the last day of presentations. Additionally, the council was reminded that all requests are for the next school year 2014-2015. New Program Review templates Over the summer, templates were reviewed by a sub-committee and simplified. Samples of the templates for Instruction and for Services were provided. Yesterday, large training sessions were conducted for both Services and Instruction. Anyone who couldnt attend this training can schedule for a make-up training time. Accreditation Midterm Report/Accreditation Steering Committee The report is complete and posted on the portal. Members were encouraged to read the report and provide input. The report will go to the Board in September for first reading and in October for second reading before going to ACCJC in mid-October. Annual Planning Report This report is also done and available on the website. It includes the latest update to last years strategic plan, the SLO Annual Report, the Program Review Annual Report, and our performance relative to the Core Indicators of Success. New District Master Plan The new plan is about to be adopted by the district Board. VI. Discussion Items Committee reports for future CPC meetings Some council members felt committee reports should still be provided at the CPC meetings, and there was general agreement that the priority/sequence of these presentations should be addressed. For example, a presentation from the Professional Development Committee earlier in the year could affect the plans of departments/staff. Getting the CPCs input can help committees meet their missions. Dr. Gillespie asked if there was a meeting of the committee chairs to share plans to help set priorities. This led to an agreement that communication needed to be increased between committees and the council. Another suggestion was made to compile all committee goals into one document. K. Schrader asked if the council could look at a list of the committees. Sandy H. pointed out that there are three types of committees: participatory (defined membership), operational and advisory. A proposal was made to bring this issue back to a subsequent meeting for future recommendations. Other issues or concerns with committees include standardizing minutes and agendas particularly with regard for establishing evidence for accreditation. Minutes also need to be posted on the college website. FUTURE AGENDA ITEM Provide a list of when committees are scheduled. CCSSE Survey The CCSSE Survey of student engagement was conducted in Spring 2013. (Previously, the survey was conducted in 2010.) The survey results indicate that 51AVƵ has not goals in this area as we were under the mean (mid-point) score in all five categories. The Executive Summary of the report was distributed. Results indicate that, for full time students, the college more than exceeded its goal, but for part-time students, we did not. While most part time students have other obligations such as work and/or family, we need to be sure that we are addressing these students needs in terms of hours open, etc. The CCSSE survey was given in 40 sections/classes. Survey summaries are available on line and K. Scott will forward the website link to council members. To meet requirements of both Title V grants, these surveys will be conducted again next year. 2013/2014 Strategic Plan The Strategic Plan is a 3-year plan but yearly actions steps are created to help us make progress toward reaching goals. The results of last years actions are posted on the web, and a copy of last years goals also was handed out. A copy of the districts proposed strategic goals were provided. Then a reiteration of VCs prioritization of these goals/objectives was provided. These priorities were chosen after a council activity last spring. Council members were asked to consider these goals as they work with their divisions/departments/committees and to get input from these groups. For example, the Basic Skills Committee wants to promote study skills across the curriculum which supports Goal 2 to increase access and student success. CPC members were asked to gather input on which areas campus groups see as most significant and to bring the input to the next meeting. Goals for the year/Results of last years committee survey VCs Accreditation Mid-Term Report, the Annual Planning Report, and the Strategic Plan, as well as the CCSSE results, etc. are all sources to help council members identify goals for the new year. One popular suggestion for a goal was to improve communication between groups. For the next meeting, members will be divided into groups to prioritize the councils goals. Also, the results from the councils, end-of-year, self-survey will be covered. VII. Action Items Core Indicators of Effectiveness/State Scorecard The State has transitioned from ARCC to a Scorecard system and definitions of Scorecard terms were provided. While the State has thirteen scoring areas, for brevity, only nine were presented to show 51AVƵs scores in comparison to the States. Michael Callahan compiled some of the more specific details for VC into a report which he briefly reviewed. Approval of Minutes from April 24, 2013 Ty Gardner made a motion to approve; Peder Nielsen seconded. The motioned carried with two abstentions: Patty Wendt and Eric Martinsen. VIII. Adjournment The meeting adjourned at 4:29 p.m.  ,;x$ % { | - . 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