ࡱ> {~z 'bjbjWW ;~==@.....BBB8zB'=(JJJ<<<<<<<$ ?Af<.JJJJJ<..H<J..<J<24))QRB3<<0'=X36!C<!C,448!C.4JJJJJJJ<<JJJ'=JJJJ!CJJJJJJJJJ : VENTURA COLLEGE College Planning Council Meeting Minutes September 25, 2013 Present: Kathy Scott CPC Co-Chair & Art Sandford CPC Co-Chair; Alexa Nicoleyson, Alexander Kolesnik, Andres Casas, Bill Hart, Bob Moskowitz, Chelsea Guillermo-Wann, Colleen Coffey, Dan Kumpf, David Bransky, David Keebler, Eric Martinsen, Grant Jones, Gwendolyn Lewis-Huddleston, Ilse Maymes, Kathleen Schrader, Mark Pauley, Mary Jones, Michael Callahan, Natawni Pringle, Peder Nielsen, Peter Sezzi, Ralph Fernandez, Ronald Mules, Sandy Melton, Tim Harrison, Ty Gardner Absent: Greg Gillespie, Jay Moore, Jay Varela, Jenifer Cook, Marian Carrasco Nungaray, Patricia Wendt, Robin Douglas, Ralph Fernandez, Richard Forde, Sandy Hajas, Susan Bricker, Victoria Lugo, Will Cowen Time: Called to order 3:05 & Adjourned 4:32 p.m. Recorder: Natawni Pringle Agenda ItemSummary of DiscussionAction Due & by WhomPublic CommentsNonePresidents Comments President Gillespie was attending a district-wide meeting addressing the new Dream Act and not available for comments at the CPC.Announcements/Information Items Program Review dates/Timeline review Revised District Master Plan  a. The Program Review timeline was reviewed: Oct 07 1st draft due to deans Oct 14-18 Division meetings Oct 28 Revised program reviews due to deans Nov 8 Program reviews and spreadsheets due to Office of IE Nov 12-14 Presentations run from 3:00-5:00 Order of presentations are as follows: Tuesday, November 12 3:00 5:00 Wednesday, November 13 3:00 5:00 Thursday, November 14 3:00 5:00 Dave Keebler, Business Services Victoria Lugo, Student Services Kathy Schrader, Career and Technical Education Presentations from Medical Assisting and Drafting Tim Harrison, Communication, Kinesiology, Athletics & Off-Site Programs Gwendolyn Huddleston, Distance Ed, Professional Development, Social Science & Humanities Presentation from International Studies Dan Kumpf, Math/Science Kathy Scott, Institutional Effectiveness, English, Learning Resources, Basic Skills Daniel Seymour/Campus-wide Initiatives Appeals To make a record of the presentations, it was agreed that we will use Tegrity to capture presentations for people who may want to see them but cannot attend. Keebler provided budget information relating to Program Review. Members were advised that if a position (currently funded) is presently vacant, it should be listed with a statement of need to refill it. Keebler also pointed out that a listed $100K under Technology & Equipment was one-time funding from past IELM funding that has to be spent this year. New IELM funds are expected to be provided later. b. With accreditation concerns over for now, focus is turning to revising the Master Plan. The district Board met two weeks ago, and it was decided that the goals created so far were more like an action plan too specific. A sub-group has been formed to re-work the goals which have been reduced from six to three. The Classified Senate President brought input from a classified staff member that would be going to Chancellors Cabinet. This input was focused on two items: 1) Addressing our Hispanic Serving Institution (HSI) status and 2) Using institutional research to supplement the Scorecard. The Scorecard statistics only use students who have taken math/English. Its a small sample size and it, unlike ARCC in which we are compared to like institutions, the Scorecard compares us with the state, overall, regardless of differences such as demographics. An alternate suggestion was made to incorporate the Scorecard in some way but to list that is has limitations in its application and then use other (internal) more comprehensive data. Another suggestion was build levels into goals: state, district, and college. Discussion Items Goals for the year/Results of last years committee survey Program Review EVP Program Review/ Campus-wide Initiatives Dean Executive Summaries Three-year rotational plan 51AVƵ Strategic Plan  a. The review of last years survey results and a review of goals were tabled for another meeting. b.1) A number of items that have been covered previously in the program review process apply to the entire campus. These include Institutional Effectiveness, Distance Education, among others. This year, these items will be moved out of the divisions. They will be prioritized separately in a deans meeting and will be presented by the EVP during the program review presentations. b.2) Deans have been asked to provide major findings for their division based on data that were revealed through the program review process. This has been a gap in our previous process, which we will address this year. b.3) The college is transitioning to a Three-Year Rotational Plan. Major program reviews will be done every three years, with review of data and smaller updates done on the off years. This will help to simplify our process but still allow for programs to request resources as they are related to initiatives and student learning. An agreement to move to a three-year plan was approved by consensus. c. As the college works towards the adoption of its next three-year strategic plan, council members reviewed the three consolidated VCCCD Strategic Goals in relation to the work that was done last semester when there were six goals. After reading and discussing the documents several changes were recommended. The resulting points were as follows: VCCCD Strategic Goal #1: Increase access and student success Successfully implement the Student Success Act (02) Enhance support systems and training for faculty teaching online and students taking online courses and promote the use of technology to enhance instruction and increase accessibility of course information for students (18) Evaluate and enhance the effectiveness of basic skills programs (04) Create and implement ADTs, establish intentional year-round sequences, and promote greater uniformity in course offerings across the district (15) Create opportunities for students to increase engagement (05) VCCCD Strategic Goal #2: Partner more effectively to meet community needs Develop a college-wide program of outreach and recruitment (17) Establish a college plan to address workforce and economic development (04) Create clear pathways for students that lead from education to careers (19) Develop an educational plan for the Santa Clara River Valley* (04) VCCCD Strategic Goal #3: Promote effective use of organizational resources Create a continuum of strategic professional development opportunities (06) Promote organizational vitality and a proactive, self-directed culture wherein innovation is nurtured (10) Utilize program review to link resource allocation to meet programmatic needs, enhance student learning*, address total cost of ownership, and improve college processes (16) Ensure program vitality and student access through effective data-driven enrollment management* (12) Changes were written on pre-printed posters of the goals. Members were given six dots two for each goal and asked to pick their preferred top two bullets for each goal. The councils choices will be provided at the next meeting. Committee ReportsTabled.Action Items Core Indicators of Effectiveness/ State Scorecard Approval of Minutes August 28, 2013  a. Because the ARCC no longer exists and has, essentially, been replaced by the State Scorecard, members were asked to approve changes to 51AVƵs Core Indicators of Effectiveness. The new items are numbered 6a through 6i. Motion to approve: Mark Pauley Second motion: Peder Nielsen Abstentions: Peder Nielsen and Ron Mules Opposed: None b. Draft minutes from August 28, 2013 were reviewed and approved with changes. Amended minutes will be sent out to committee members. 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