ࡱ> rtq{ J4bjbjBrBr hb  <, $Pj|<X"""""WWWWWWW$Yn\PWW""WF""WWEL1R" \W=N8{WW0XuN\!\p1R1R&\WR$WWX\ : College Planning Council Minutes August 29, 2012 3:00 4:30 p.m. Multidisciplinary Center West (MCW)-312 I. Call to Order at 3:06 pm Attendees: Annala, Lori Classified, EAC Bransky, David Assistant Dean, Student Services Bricker. Susan Supervisor/Registrars Office Callahan, Michael Institutional Research Calote, Robin - President Carrasco-Nungaray, Marian Student Services Counselor Chavez, Daniel ASVC Cook, Jenifer Classified, Nursing Admin. Asst. Cowen , Will Athletic Director Douglas, Robin Supervisor, Child Development Center Fernandez, Ralph Tech, Drafting Haines, Robbie Academic Senate Secretary Hajas, Sandy Supervisor, Learning Resource Center Harrison, Karen ESL Harrison, Tim Dean, Communication, Kinesiology, Athletics, and Off-Site Programs Lewis-Huddleston, Gwendolyn Dean Distance Ed, Prof. Development, Social Science & Humanities Jones, Grant Supervisor, Computer Technical Services Keebler, David Vice President Business Services Kumpf, Dan Mathematics Interim Dean Lange, Cari Academic Senate Vice-President Lugo, Victoria Dean, Student Services Martinsen, Eric Chair, English & Basic Skills Melton, Sandy Nursing Moskowitz, Bob Art Nielsen, Peder Classified Senate President Parker, Jennifer Child Development Pauley, Mark Chair, Psychology Sanchez, Ramiro Executive Vice President Sandford, Art Spanish Instructor Schrader, Kathy Dean Career & Tech Education Scott, Kathy Co-chair, Dean Instructional Effectiveness, English, Learning Resources Sezzi, Peter Co-chair, Academic Senate President II. Public Comments Introduction K. Scott introduced Tricia Bergman, her new administrative assistant, who will be taking the minutes for the CPC meetings. K. Scott reminded attendees that the College Planning Council would meet the 4th Wednesday of every month, with the exception of three days in November when we will meet for program review presentations. III. Announcements/Information Items Planning Parameters for FY 2013-14 Robin reviewed the planning parameters for FY14 that she emailed in her weekly update on 8/28/12. She shared the Budget Environment for both the State General Fund as well as for the District, pointing out that during the last 4 years the District has served 8.5% more students than the State has funded (8.794 FTES). She also pointed out that for FY13, the District plans to reduce the unfunded FTES to 2%, creating a buffer of 500 FTES district-wide. Keebler explained what was happening at the State level. He said this was a pivotal year for the State because of the financial situation and discussed the two initiatives that will be on the ballot in November. He explained that if Prop 30 passes, there will be no additional cuts necessary for the college FY14 and that if Prop 38 passes or neither of them pass it will be very significant for our college as the type of reductions we will have to assume will create a completely different type of college from what we currently have. We have to plan for the worse-case scenario, and that he realizes how difficult it has been for everyone. Last year we had to cut 2.5 million dollars from our budget. This year we may have to reduce by another 3 million dollars if Proposition 30 does not pass and will include categorical funds, building funds, other types of funds. He said we served 10,076 total FTES in FY12, of which 9,914 are reimbursable. California reimbursable FTES excludes all non-residents and some high school student FTES. He encouraged us to review our enrollment planning. The Executive Team is considering the discontinuation of all services, courses, degrees, certificates and/or proficiency awards in 4 areas: Biotechnology, Education, Reserve Academy, and the International Students Program. Degrees/certificates (but not whole subject disciplines) will also be examined due to low completion rates and they include: Fine Art, Commercial Art, Drafting: Electronic Design, Machine Technology, and Medical Assistant (not the Multi-Skilled Medical Assistant course, BUS V97). Calote reiterated the need to be realistic in setting program development goals and to think in terms of research and SLO assessments being used for program development needs and initiatives. We have to adhere to the FT obligation, but some vacancies may not be filled, not because that is a good choice but because it might need to be part of the budget solution. Accreditation: Calote sent out campuss draft response on the four accreditation recommendations and the districts response to their recommendations. She reported that we just received the Districts report yesterday (8/28/12). The report will go to Board of Trustees for the September Board meeting on September 11, 2011. She said there is still some time to get ready for the October Board meeting. When done, we will be sending to the commission with a CD of required documents. Additionally, there will be a special report with financial aid documentation and a November follow-up visit. For further information about the accreditation timeline, please refer to Kathy Scott. Robin stated that we will know our status by January, 2013. There should be no college-specific issues, so we should be clear. In Spring, 2013, we will be getting ready for the mid-term report which is due next October. This Spring we will be working on writing our response to the recommendations we gave ourselves as well as reporting on the prior recommendations. She pointed out that one of the eight recommendations is a District issue that involves negotiations. Sezzi said that three Senate presidents have addressed the District accreditation concerns, line by line, and there have been numerous meetings. Pertinent Committee Reports Program Review Process Subcommittees K. Scott said there the new process committee met twice and did a lot of work in preparation for this program review cycle. We have a new program review timeline, and Sezzi pointed out that the Calendar had changed slightly with more time being given than previously. Scott brought it to the committees attention that the program review presentations will take place on November 5, 6, and 7. Sezzi added that CPC members are the audience for the Program Review Presentations and any discontinued programs will be addressed at that time. Martinsen made a motion to accept the Calendar and Sandford seconded the motion. No abstentions. Motion carried. BRC This years budget (FY13) is set and will not be adjusted. We will be planning for major budget adjustments for next year (FY14) if Proposition 30 fails. One charge of BRC committee is that the FOG committee will be looking at the equipment and inventory technology master plan and will refresh cycles with individual initiatives. He said we are looking at what will happen if Prop 30 does not pass and, if it does not, it will be a 3 million dollar problem. BRC is actively looking at solutions to proportionally set deductions for each department. Pauley stated that information is very slim at this point. Academic Senate Sezzi shared that they have gone over accreditation reports for both the District and College. Classified Senate: Nielsen said that September 13th will be their first meeting. Everyone has been getting prepared for beginning of the school year. SLO Committee K. Scott reported that we have purchased TracDat system for managing the SLO/SUO effort and that Sandy Hajas is the facilitator for the system. K. Scott said that faculty/staff have been meeting with Sandy individually or in group meetings with assistance from Debbie Newcomb or Ty Gardner. Sezzi commented that TracDat is significantly easier than Curricunet. Scott said that we are discussing a three year rotational plan. This semester we are focusing on Program and Institutional/GE SLOs. Chavez, ASVC representative, asked that we send any students interested in student government to student activities. He said that the VP position is open. They had their first meeting on Tuesday, August 27th and that four people attended. He pointed out that if the committee members are aware of any clubs to please turn in the forms to him by September 10th as there will be a Service Fair coming soon. K. Scott thanked the Basic Skills committee for bringing students to speak at FLEX day presentation. Core Indicators of Effectiveness: K. Scott stated that the revised core indicators are now part of the institutional effectiveness report, which can be found online. Callahan worked on them over summer and they look professional and are complete with all sections there. K. Scott distributed a copy and reviewed the document briefly, in particular the score card and the areas we still need to meet. These areas include student success rates for African-American and Native American students. We are also below 50% on several CCSSE (Community College Survey of Student Engagement) items and a few that are part of the ARCC report. With ESL, we had courses coded incorrectly. Those items have been fixed it will take another year before correct data will show on the report. She shared that we are in good shape with the other items. IV. Other Strategic Plan: Scott passed out the draft of the 2012/2013 Strategic Plan, noting that the items are mostly the same as last year. Since the Santa Paula move has occurred, that item will drop off the plan. A new item will be added in relation to transfer rates for the new Title V grant. She added that there will be collaboration between the two grants (individual and co-op) in the areas of professional development in order to leverage funds and expertise. Calote noted that action steps will be created for the items in the plan. Sezzi said that the accreditation process requires us to ensure that goals are addressed and that items are crossed off as appropriate. In regards to the transfer item, Haines said we cannot continuously improve in transfer rates in the long term. Sezzi said the goal is very subjective. K. Scott said one of the goals of the new Title V transfer grants goals is to close the achievement gap for Hispanic students in this area. Carrasco-Nungaray asked that this information be sent electronically to the divisions. K. Scott said that we will continue to assess the items on the plan all year and bring the completed version back in late April or May. She asked that people review the plan with their respective areas and bring any input back at the next meeting so that we can vote. Haines asked that we continue discussing established goals and the strategic plan at the next meeting. Sezzi reiterated that the goals and objectives would be reviewed and we would look at the outcome in May. Mission Statement: Calote asked that our mission statement be reviewed again this year . Scott said this would be brought at the next meeting. V. Action Items Approval of Minutes Scott asked that the May 9, 2012 College Planning Council Minutes be read and reviewed and approved at the next Council meeting. Haines so moved. Hernandez seconded the motion. No abstentions. Motion carried. Sezzi made mention of Roberts Rules of Order. Nothing further was discussed. VI. Adjournment 4:03 p.m.     !*0ijklno||q|f[ODh,h}CJaJh!Jkhqu>*CJaJh,h CJaJh|$#hquCJaJh|$#hzCJaJh|$#hDMCJaJh|$#hVCJaJh|$#h-?CJaJhZVhqu5CJaJhZVhZV5CJaJhZVh|$#5CJaJh,hquCJaJhgYh!JkCJaJhquCJaJhgYhEaQCJaJhgYh$ CJaJhgYhquCJaJ!1Bjkl A [ 0 R } $8^8a$gd, $h`ha$gdgY$a$gd, $ a$gdZV$a$gd,gdgY   A [ a u v w  / @ Q R }  5 J O P [ d e y z ߳ߨߝߕԳߊh,h8CJaJh,hVCJaJh,CJaJh,h,CJaJh,h@CJaJh,hdCJaJh,h,wCJaJh,hCJaJh,hcCJaJh,h^VCJaJh,h}CJaJh,h/(CJaJ2  e z 6 ^ . Y | 567K $ a$gdZV$a$gd,$^`a$gd,$h^`ha$gd, $8^8a$gd,   6 M ^ . X Y 4567:ꇒ|qh\hZVhd5CJaJhA5CJaJh,hVCJaJh,hDMCJaJh,hsurCJaJh,h@CJaJh,hcCJaJh,h 1wCJaJh,hCJaJh,hdCJaJh,h^VCJaJh,hCJaJh,h%!mCJaJh,h}CJaJh,h/(CJaJ:;KRZ]bm|!$&(6;Y^gɾܳɾɾ}th\hZVhEaQ5CJaJhZVhsur5CJaJhZV5CJaJhZVhE5CJaJh,h#?CJaJh,h[CJH*aJhZVCJaJh,hCJaJh,hdCJaJh,h[CJaJhXHYCJaJh,hsurCJaJh,h^8CJaJhZVhd5CJaJhZVhZV5CJaJKuv$ ^a$gdZV$ ^a$gdZV$ & F ^a$gdZV $ a$gdZV$a$gd, $^a$gdZVGNQ./7deUX{|}  "$%67HP"ѹܮɛɓɓɦhyCJaJh|$#h^8CJaJhlYCJaJh,h^8CJaJh CJaJh|$#CJaJhU+CJaJh,h#?CJaJh,h CJaJh!Jkh#?>*CJaJh!Jkh >*CJaJ:ac"]wtuv#$ź}rggg\h,hfCJaJh,h CJaJh,hFeCJaJh!Jkh`N>*CJaJhh`NCJaJh,hCJaJh,h`NCJaJhXHYCJaJhCJaJh,hECJaJh, hECJaJhNCJaJhRoCJaJh=CJaJh!JkCJaJhyCJaJh CJaJ!$(46PZat|} #%QY_bhru|Ud̶߶߶߶h,h@YCJaJhOCJaJh CJaJh,hCJaJh,hFeCJaJh,h CJaJhXHYCJaJh,h`NCJaJh,hfCJaJh,hgCJaJ=  H L Q R _ -!5!A!B!S!T!d!e!h!i!!!˿ננווווו׊wlc] h CJh 3$h-CJh!JkhCJaJh!JkhEaQCJaJh CJaJhChCCJaJh,hCCJaJhOhOCJaJhCCJaJh!Jkh>*CJaJh!Jkhd>*CJaJh!Jkhg>*CJaJhOCJaJh,hgCJaJh,h@YCJaJh,hCJaJ$ d!e!i!#####@$A$U$$$$T&$ & F ^a$gdZV$ ^a$gdZV$ ^a$gdZV$ & F ^a$gdZV$ & F ^a$gdZV!!!"""""$")"-";"N"R"X"l"m"""""""""""##&#)#*#6#7#<#G#L#O############ϼڱڱϼڱıڝϒ|h!JkhCJaJh!JkhBCJaJh!JkhEaQCJaJh,h4CJaJh 3$h;;CJh,hLCJaJh CJaJh,hFeCJaJh,h;;CJaJh,hgCJaJ h CJ h 3$CJ h!JkCJh 3$h-CJ0#$$+$7$8$?$@$U$q$s$u$$$$$$$$$$$$$%-%4%8%\%k%o%p%v%w%x%y%|%%%%%%%%% &*&:&P&S&T&e&&긭ꄥh,hLCJaJh,h4CJaJh,hFeCJaJh&QCJaJh,hCCJaJhJ~CJaJh,hgCJaJh CJaJh,h;;CJH*aJh,h[*CJaJh!Jkh!Jk>*CJaJh,h`CJH*aJh,hFeCJH*aJh CJaJhCJaJh,hFeCJaJh,h`CJaJh,h;;CJaJh,hLCJaJ2) ))))))))))))))*********)+*+]+e+f++++++++++ ,,,!,',),*,-,.,hZV5CJaJhZVh"5CJaJh|;bhm=CJaJh CJaJhzhX<CJaJhzh`WCJaJhzh[CJaJhlYhX<CJaJhlYh`WCJaJh,hX<CJaJhCJaJh,hCJaJ..,/,3,4,B,D,Y,p,~,,,,.../ // /"/*/P/x/{////0]0_0b0h0000o1r11111D2F2ӽӲӉӁvkӉӉhzh/CJaJhzh CJaJh<CJaJhzh_CJaJhzhT7CJaJh/CJaJh/h/CJaJh/hP&CJaJh/hm=CJaJh/hFeCJaJh CJaJh|;bh >*CJaJhZVh"5CJaJhZVhm=5CJaJ*..^0_000p1r1E2F2Y22222334 4<4 $ Ha$gdZV$ ^a$gdZV$ & F H^a$gdZV $ a$gdZV$ H^a$gdZV $^a$gdZVF2W2Y2222222222l3z3{3|33333333333334 4#4$4%4/40424;4<4{o͑dh,hm=CJaJhZVh<5CJaJh,h<CJaJh,hFeCJaJhZVCJaJhlYCJaJh,hX<CJaJhZVhX<5CJaJhZV5CJaJhZVh"5CJaJh,h<CJaJh CJaJhzh_CJaJh CJaJh|;bh >*CJaJ%<4=4?4@4B4C4E4F4I4J4h,hm=CJaJh?ijh?iU <4>4?4A4B4D4E4G4H4I4J4 $ Ha$gdZVgdlY 21h:p!Jk/ =!"#$% 21h:p!Jk/ =!"#$% j 666666666vvvvvvvvv666666>6666666666666666666666666666666666666666666666666hH6666666666666666666666666666666666666666666666666666666666666666662 0@P`p2( 0@P`p 0@P`p 0@P`p 0@P`p 0@P`p 0@P`p8XV~ OJPJQJ_HmH nH sH tH F`F h~Normal$a$CJ_HaJmH sH tH DA D Default Paragraph FontRiR 0 Table Normal4 l4a (k ( 0No List @@@ qu List Paragraph ^m$44 lY0Header H$.. lY0 Header Char4 "4 lY0Footer H$.1. lY0 Footer CharPK![Content_Types].xmlN0EH-J@%ǎǢ|ș$زULTB l,3;rØJB+$G]7O٭V$ !)O^rC$y@/yH*񄴽)޵߻UDb`}"qۋJחX^)I`nEp)liV[]1M<OP6r=zgbIguSebORD۫qu gZo~ٺlAplxpT0+[}`jzAV2Fi@qv֬5\|ʜ̭NleXdsjcs7f W+Ն7`g ȘJj|h(KD- dXiJ؇(x$( :;˹! I_TS 1?E??ZBΪmU/?~xY'y5g&΋/ɋ>GMGeD3Vq%'#q$8K)fw9:ĵ x}rxwr:\TZaG*y8IjbRc|XŻǿI u3KGnD1NIBs RuK>V.EL+M2#'fi ~V vl{u8zH *:(W☕ ~JTe\O*tHGHY}KNP*ݾ˦TѼ9/#A7qZ$*c?qUnwN%Oi4 =3N)cbJ uV4(Tn 7_?m-ٛ{UBwznʜ"Z xJZp; {/<P;,)''KQk5qpN8KGbe Sd̛\17 pa>SR! 3K4'+rzQ TTIIvt]Kc⫲K#v5+|D~O@%\w_nN[L9KqgVhn R!y+Un;*&/HrT >>\ t=.Tġ S; Z~!P9giCڧ!# B,;X=ۻ,I2UWV9$lk=Aj;{AP79|s*Y;̠[MCۿhf]o{oY=1kyVV5E8Vk+֜\80X4D)!!?*|fv u"xA@T_q64)kڬuV7 t '%;i9s9x,ڎ-45xd8?ǘd/Y|t &LILJ`& -Gt/PK! ѐ'theme/theme/_rels/themeManager.xml.relsM 0wooӺ&݈Э5 6?$Q ,.aic21h:qm@RN;d`o7gK(M&$R(.1r'JЊT8V"AȻHu}|$b{P8g/]QAsم(#L[PK-![Content_Types].xmlPK-!֧6 0_rels/.relsPK-!kytheme/theme/themeManager.xmlPK-!0C)theme/theme/theme1.xmlPK-! ѐ' theme/theme/_rels/themeManager.xml.relsPK] 7J,b4b  :$!#&).,F2<4J4 "#$%'(*+,./ KT&.<4J4!&)-0L# @0(  B S  ?79<,>,?,A,B,D,E,G,K,}7;! % ~ ""**<,>,?,A,B,D,E,G,K,33333333333llno67:;!$6;Y^. / { | $ % QQacmmABST67wxxy####-$.$3$3$****z+{++++++++++,#,$,%,/,0,2,;,K,'TDzCw6X /N8;?`t4m8C\f&2? *bUX/)B;1pj37rDgDj0N&&'}?OL0,'AyP" A@Q @{(Q  >JUHORatpja*v{bifpGl\iz5M[C}Fƪ ^`OJQJo( ^ `OJQJ^Jo(o  ^ `OJQJo( x^x`OJQJo(H^H`OJQJ^Jo(o ^`OJQJo( ^`OJQJo(^`OJQJ^Jo(o ^`OJQJo(^`OJPJQJ^J.^`OJQJ^Jo(o p^p`OJQJo( @ ^@ `OJQJo(^`OJQJ^Jo(o ^`OJQJo( ^`OJQJo(^`OJQJ^Jo(o P^P`OJQJo( ^`OJQJo( ^ `OJQJ^Jo(o  ^ `OJQJo( x^x`OJQJo(H^H`OJQJ^Jo(o ^`OJQJo( ^`OJQJo(^`OJQJ^Jo(o ^`OJQJo(^`o(.^`.pL^p`L.@ ^@ `.^`.L^`L.^`.^`.PL^P`L.8^8`o(.^`. L^ `L. ^ `.x^x`.HL^H`L.^`.^`.L^`L. ^`OJQJo(p^p`OJQJ^Jo(o @ ^@ `OJQJo( ^`OJQJo(^`OJQJ^Jo(o ^`OJQJo( ^`OJQJo(P^P`OJQJ^Jo(o  ^ `OJQJo(8^8`o(.^`. L^ `L. ^ `.x^x`.HL^H`L.^`.^`.L^`L. ^`OJQJo(^`OJQJ^Jo(o p^p`OJQJo( @ ^@ `OJQJo(^`OJQJ^Jo(o ^`OJQJo( ^`OJQJo(^`OJQJ^Jo(o P^P`OJQJo(^`o(.p^p`.@ L^@ `L.^`.^`.L^`L.^`.P^P`. L^ `L.80^8`0o(.^`.pL^p`L.@ ^@ `.^`.L^`L.^`.^`.PL^P`L.^`o(.p^p`.@ L^@ `L.^`.^`.L^`L.^`.P^P`. L^ `L.80^8`0o(.^`.pL^p`L.@ ^@ `.^`.L^`L.^`.^`.PL^P`L.^`o(.^`.pL^p`L.@ ^@ `.^`.L^`L.^`.^`.PL^P`L. ^`OJQJo(^`OJQJ^Jo(o p^p`OJQJo( @ ^@ `OJQJo(^`OJQJ^Jo(o ^`OJQJo( ^`OJQJo(^`OJQJ^Jo(o P^P`OJQJo(U^U`o(.%^%`. L^ `L. ^ `.^`.eL^e`L.5^5`.^`.L^`L.8^8`o()^`. L^ `L. ^ `.x^x`.HL^H`L.^`.^`.L^`L. 8^8`OJQJo(^`OJQJ^Jo(o  ^ `OJQJo(  ^ `OJQJo(x^x`OJQJ^Jo(o H^H`OJQJo( ^`OJQJo(^`OJQJ^Jo(o ^`OJQJo(^`o(.^`.pL^p`L.@ ^@ `.^`.L^`L.^`.^`.PL^P`L. 8^8`OJQJo(^`OJQJ^Jo(o  ^ `OJQJo(  ^ `OJQJo(x^x`OJQJ^Jo(o H^H`OJQJo( ^`OJQJo(^`OJQJ^Jo(o ^`OJQJo(^`o(.^`.pL^p`L.@ ^@ `.^`.L^`L.^`.^`.PL^P`L. ^`OJQJo(^`OJQJ^Jo(o p^p`OJQJo( @ ^@ `OJQJo(^`OJQJ^Jo(o ^`OJQJo( ^`OJQJo(^`OJQJ^Jo(o P^P`OJQJo(80^8`0o(.^`.pL^p`L.@ ^@ `.^`.L^`L.^`.^`.PL^P`L.^`o(.^`.pL^p`L.@ ^@ `.^`.L^`L.^`.^`.PL^P`L. p^p`OJQJo(@ ^@ `OJQJ^Jo(o ^`OJQJo( ^`OJQJo(^`OJQJ^Jo(o ^`OJQJo( P^P`OJQJo( ^ `OJQJ^Jo(o ^`OJQJo(8^8`o(.^`. L^ `L. ^ `.x^x`.HL^H`L.^`.^`.L^`L. >JUX/X /jaC[C}v{b? *z'T{(QORa370N}?Om8C;?AyPDGl;1ft A@Q                                   ֘                                   yl        F+)        p_        ^a                          v        rX                                                                                        p'dCAHcbp| $ M h  0 M 5?4"#BT7EHUv2@3d$$$}d /lm % l !=!!"8"|$# 3$Wg$Pz%'iK'Mi'/(t*.+I+1`+3.7/0?0T^2&45T677Y*9`9|J:;; Q;f;<X<#?-?}z@SAvBE-%F+iFHH)JLLzLGM'yM#N(NNO NQEaQlRU0SwV V^V{V`WX X[,@7777J,@UnknownG*Ax Times New Roman5Symbol3. *Cx Arial7.@ Calibri?= *Cx Courier New;WingdingsA$BCambria Math"hmg{g g%P%Pq20&,&,OQHX  $Pqu2!xx userNatawni Pringlep                    Oh+'0p   , 8 DPX`huserNormalNatawni Pringle5Microsoft Office Word@q@@K @@%՜.+,0 hp   MicrosoftP&,  Title  !"#$%&'()*+,-./013456789:;<=>?@ABCDEFGHIJKLMNOPQRSTUVWXYZ[\]^_`bcdefghjklmnopsRoot Entry F\u1Table2.]WordDocumenthbSummaryInformation(aDocumentSummaryInformation8iCompObjr  F Microsoft Word 97-2003 Document MSWordDocWord.Document.89q