ࡱ> ~{ 3bjbjBrBr 4n  *@66666JJJ8dJerrTeVeVeVeVeVeVe$gijze6ze66HeTTTd66TeTTeTTZ `pI4]<@ee0e<]jjx`j6`DTzezeTej : College Planning Council Meeting Minutes Wednesday, January 30, 2013 3:00 4:30 p.m. Multidisciplinary Center West (MCW) 312 ATTENDEES: Kathy Scott CPC Co-Chair & Peter Sezzi CPC Co-Chair; Alexander Kolesnik, Art Sandford, Becky Hull, Bill Hart, Bob Moskowitz, Cari Lange, Dan Kumpf, Daniel Chavez, David Bransky, David Keebler, Eric Martinsen, Grant Jones, Gwendolyn Lewis-Huddleston, Jenifer Cook, Joshua Anguiano, Kathleen Schrader, Lori Annala, Marian Carrasco Nungaray, Mary Jones, Michael Callahan, Natawni Pringle, Rachel Marchioni, Peder Nielsen, Ralph Fernandez, Ramiro Sanchez, Robert Haines, Robin Calote, Sandy Hajas, Sandy Melton, Susan Bricker, Tim Harrison, Ty Gardner, Victoria Lugo, Will Cowen ABSENT: Jay Moore, Robin Douglas RECORDER: Natawni Pringle I. Call to Order Meeting convened at 3:03 p.m. New committee members were welcomed. Joshua Anguiano; ASVC President Daniel Chavez; ASVC Director of External Affairs also regional senator for Student Senate for California Community Colleges (SSCCC) Bill Hart, Title V VELOCIDAD Grant Director Natawni Pringle; new Admin Assistant for Kathy Scott Returning members introduced themselves. II. Public Comments No comments III. Announcements/Information Items President Calote provided updates: Accreditation update Letters from ACCJC are projected to be out by February 4th regarding our status, and Robin will let everyone know when she hears something. She remains hopeful for a good report. Nursing is currently going through a national accreditation. District Planning Calote has provided information in her campus updates. Calote and Eddinger (President at MC) are working on a plan to develop the new district educational master plan. Callahan noted that the college Institutional Researchers will be meeting with the district Institutional Researcher tomorrow to see where we are in data collection. Data collection needs to be done by February for group discussions/ focus group meetings at each campus. CPC will be one of the focus groups as will the Academic Senate, and Classified Senate, etc. Possible policy changes at state level President Calote noted that this is an interesting time in terms of the governors proposals. Some will be implemented; some will not. This would be a good time to have extended discussions about possible changes. One example is Adult Education. There may be money to fund Adult Education. How could we coordinate offerings for Adult Ed courses in light of the 90-unit cap? Do students want to use basic skills courses for units for financial aid? These are the kinds of discussions for focus groups. Representatives from CPC, DCAP, along with facilitators will be getting together in one large group to create overarching goals. Action steps will be addressed at the campus level. Accreditation Report The midterm report needs to be done by April, shared with the Senate and the campus and brought to the Board in September. Funded program review initiatives final spreadsheet Members were given a listing of Program Review Initiatives (by category). Keebler explained that if the college priority column has an H, the initiative has been funded and the adjusted cost amount has been listed. He clarified that if a request is listed with $0.00, then the initiative is acknowledged as an initiative that does not require funding. The initiatives list and FOAPs will be given to Brenda Griego. Departments/programs can start submitting requisitions and Brenda will fill in the fund line and enter the requisitions. In a change from the past, all funding must be encumbered by April 15th. If funds have not been used, they will be further distributed to the next initiatives on the list. We have until October to spend these funds. Once the new program review starts, its over. Discussion Last year there was a problem with people not knowing their initiatives were funded. Deans need to make sure people are informed. Suggestions were made for ways to get the word out. Previously a mass email was sent out. A notice will be put on our website and Calote will include it in her college update. President Calote suggested another list be issued with excerpts by department/ program for funded items. This list will be reissued to deans, department chairs and admin assistants. It would also be helpful to have Dave send out the directions just covered which Robin can put in her update. f. CPC meetings for the year typically 4th Wednesday of month at 3:00 Feb 27th* will be a longer, focus group, meeting which may meet in Guthrie March 27th April 24th IV. Discussion Items Core Indicators of Effectiveness Five items on our core indicators come from the CCSSE (student engagement) survey, which we are conducting again this semester. The last time the CCSSE was done in 2010, our college was below 50% (in some cases just marginally below 50%) on five important items that we are now tracking as core indictors. It is being paid for by the new Title V transfer grant. The CCSSE provides interesting information for us from our students. CCSSE randomly selects courses based on a list provided to them by the college. To see how the college is addressing engagement-type issues and how the issues can be better addressed the CPC members were divided into four groups and asked to respond to a specific question. This activity took a significant portion of the meeting. Each group wrote responses on large boards and reported out to the larger group. See additional document for group responses and large group discussion comments. It is our hope to send these comments out to the college in one of the presidents updates. Discussion Following the activity, members provided feedback about what worked about this exercise and what didnt. People liked the small groups and the disruption from the normal meeting pattern. The activity allowed for more discussion and interaction. There was a lot of enthusiasm over the topics/questions and some felt they were inspiring. One person liked having to reflect back to his/her own history as a student. This activity was helpful in community building and gave people a chance to meet people they didnt know. One of the things not liked was the room. It was not a good fit for the size of the group. The length of time was also considered a negative. Sezzi pointed out that this activity was a great model yes, by design for the kind of learning we want in classroom. Calote felt that the structure of this meeting with open interactions should be modeled throughout the organization. Sezzi announced that this structure will be used at the campus level and to expect an announcement. Expect an announcement in the near future. We want to model it through-out organization. CCSSE Survey K. Scott passed out two documents. Both pages were excerpts from VCs College Profile and Institutional Effectiveness Report, 2011-2012. Under the Overall Evaluations of Institutional Effectiveness, 51AVƵ scored below average on five items. K. Scott attempted to capture these items in the summarized questions/statements which were used in the group activity. V. Action Items a. Approval of Minutes October 24, November 5, 6, 7 (three program review days), November 13, 14 (visit with accreditation visiting team), November 28 October 24th Haines moved; Kolesnik seconded. One abstention. November 5, 6, & 7 Agreed to vote on these as a package. Kolesnik moved; Moskowitz seconded. All were in favor; Haines abstained. November 13 & 14 (visit with accreditation team) Nielsen moved; Moskowitz seconded. Sanford abstained. November 28 Last meeting of the fall semester. Haines moved; Chavez seconded. Carrasco Nungaray abstained. b. 51AVƵ Mission Statement (Second Reading) The new college mission statement has been reviewed twice by the Academic Senate and was passed unanimously. This is the second reading in CPC. Nielsen moved; Chaves seconded. Unanimous acceptance. VI. Reports Distance Ed Lewis-Huddleston handed out a Distance Ed Committee report and provided updates. A Distance Education committee now exists with members from all over the college. Rebecca Chandler has replaced Krista Wilbur Accomplishments (new tools and new opportunities for training) over the first year are listed in the handout One major goal of the committee as well as Title V co-op grant is to improve retention and success to match like classes that are delivered in face-to-face formats Online four-week training has been created for faculty: It is cohort-based It gives instructors a similar experience to students Faculty build their own online course as an outcome of this course Interested faculty members can sign up on the Distance Educations webpage; dates begin in April and are listed in the handout and on the professional development website To be considered online, a course cannot have mandatory fact-to-face meetings. A course that is being taught partially online and requires one or more mandatory face-to-face meetings or tests is considered a partially online course. For these classes, the mandatory meetings should be noted in the CRN notes. Course that just use web enhancing and hold all meetings face-to-face are not considered online courses. Please review the handout or the Deans letter to faculty on the Distance Ed website to see a list of all the new technology and resources we have added to enhance distance education, items like; lecture capture, white board capture, Intellicom videos, captioning of videos and more. Discussion Are we looking at the way students register for courses and/or receive course orientation? Orientations are done outside of registration and are not done specific to courses. Generic details/instructions are found in CRN Notes which are accessible without registering. Students waitlisted will have access to D2L materials for first two weeks of school. b. Matriculation Committee Lugo gave quick update. Now working on Early Alert Instructors now receive an email alert/feedback after recommending a student for assistance VII. Other VIII. 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