ࡱ> UXT{ 2bjbjBrBr 4J  ******>>>>,j4>;54444444$694*4**4 **44n/z2~.0 4 50;50::@z2:*z2,44;5: : College Planning Council Wednesday, November 14, 2012 2:00 3:00 p.m. Multidisciplinary Center West (MCW) 312 I. Call to Order A special meeting of the CPC was called to order by Sezzi at 3:04 p.m. Attendees: Ramiro Sanchez Executive Vice President, Student Learning Kathy Scott CPC Co-Chair & Dean of Institutional Effectiveness/English/Learning Resources Peter Sezzi CPC Co-Chair & President of Academic Senate/Assistant Chair Language Lori Annala EAC Support Services Assistant David Bransky Assistant Dean Student Services/ Evening Dean Susan Bricker Registrar/Supervisor Michael Callahan Institutional Research Daniel Chavez President, Associated Students-VC Jenifer Cook Instructional Data Specialist Robin Douglas Supervisor Child Development Center Ralph Fernandez Drafting, Instructor Ty Gardner Biology Instructor Robert Haines Biology, Instructor Sandy Hajas Supervisor Learning Resources Tim Harrison Dean Communication, Kinesiology, Athletics & Off-Site Programs Gwendolyn Lewis-Huddleston Dean Distance Education, Professional Development, Social Science & Humanities Becky Hull - Counselor Grant Jones Supervisor Tech Support Services Mary Jones Coordinator, Nurse Practitioner Student Health David Keebler V.P. Business Services Alexander Kolesnik Interim Department Chair, Mathematics Dan Kumpf Interim Dean, Mathematics & Sciences Cari Lange Vice President, Academic Senate/Anthropology instructor Marcos Lupian MESA, Counselor Rachel Marchioni Administrative Assistant, Title V Grant Bob Moskowitz Chair Art Department Peder Nielsen President Classified Senate Kathleen Schrader Dean Career & Technical Education GUESTS: Trevor Stewart Accreditation Team Gil Stork Accreditation Team Minutes taken by Tricia Bergman Public Comments None Announcements/Information Items None Reports None Discussion Items Accreditation Discussion with Trevor Stewart & Gil Stork Stork began by welcoming the committee and sharing what the Accreditation Teams past 2 days entailed, including meeting the new chancellor, Dr. Moore, the vice chancellor of Human Resources, Patricia Parham, the five board members, and the District staff. He said they had scheduled open time for anyone to drop in to speak with them, but that no one did. Stork shared that the Teams focus today has been in the remaining four recommendations for 51AVƵ. He said last years commission report had been read along with the visiting teams report from last year, and as of last year all were in a state of being partially fulfilled with more time needed for new processes, including program review, total cost of ownership, and reorganization. He said the team was looking at how these areas have been addressed this cycle. Speaking on behalf of the accreditation team, Dr. Stork said that they are impressed with our work and that we should be commended for the serious work that has been accomplished. He said that accreditation is a now a way of life because we are stewards of public funds and we have to demonstrate that we are doing the best job we can for the good of students and community. He said big brother, the U.S. Department of Education, is watching us. Stork asked the committee to consider, as he did at his own institution, what would happen if we were on Show Cause and had to make plans to close down the campus because we did not pass accreditation what would we do with our assets, our employees who would need to be laid off, etc. He said we all need to readjust our roles because the accreditation requirements are everyones responsibility, not just the Board or college presidents responsibility. The visiting team is looking for how involved the campus has been in the accreditation process. He further said our mid-term report is due in 2013 and, regardless of what is put in the report, whether we agree that we have met all the requirements, the commission will be looking at the report in January 2014 to make sure we have sustained what we said we were going to do. Sustainability is what needs to become ingrained in our thinking. The commission is looking and measure and assessing. He acknowledged that 51AVƵ has a rich history and has witnessed the proud and caring concern shown in the student success process. He believes that is what has sustained us and if we didnt do it together, our structure would have fallen apart. He expressed his satisfaction that Proposition 30 had passed. Stork next asked the committee to tell him and Stewart about the role of the College Planning Council and how reorganization has enhanced it and because it is such a large group, whether the group was a functional entity in the college. Sezzi shared that he has been co-chairing CPC since Spring 2010 and that for the academic year 2011-12, new people had joined the committee and because of the size of the group we scheduled a more convenient day and time for the meeting to accommodate the members schedules. K. Scott said a committee was established to oversee the planning processes and to hear the program reviews and program discontinuances, as well as other planning items such as the establishment of core indicators of effectiveness. She further said there would be a campus forum this Friday, November 16th, where the committee would be reporting on their progress this year. She pointed out that even though the group is large, it has done well and that the program review presentations went extremely well. Stork asked about the role CPC played in the program review process. K. Scott answered by saying the college committees (i.e. Technology) provide a ranking of the initiatives using their expertise after the divisions have ranked them. The deans make the presentations that include initiatives that require and do not require resources. She said the initiatives are required to be data-driven. The presentations allow other disciplines to hear what others are doing around the college it increases collaboration. She talked about the closing of the loop from the prior years initiatives. The final list of initiatives for this year will come back to the CPC for final review prior to the end of the semester after going to the Executive Team. Keebler stated that the final step of the executive team is to look at the integrity of the prioritization and report back to the CPC what has been funded and if something changes, explain why there has been deviation. Then we close the loop. Stork asked if everyone felt they were involved in the process. Haines responded that in the department and division meetings there was full communication and involvement from the faculty on setting priorities and categorizing the initiatives and there was a great sense of collaboration. Schrader pointed out that many groups even within a division may not have a lot to do with another and that the collaborative process allows for each department to be sensitive to anothers needs. Stork asked how the committee works if you are a representative of a constituent group, specifically what is your responsibility and authority to the group you represent. Gardner answered by saying that he was here as a representative of the college and not just the Math and Sciences division. He said the CPC was different than the Academic Senate in that way and that as a member of the CPC he takes into account the classified staff as well as faculty. One of the roles the committee plays is an outlet for minority opinions to be heard. In this way the administrative team can hear minority opinions and processes. Stork asked was how the council was formulated and how it was populated. Sezzi responded by said the faculty side is appointed by the Academic Senate and that there are 15 faculty on the CPC from different functional areas. Stork asked if there were any non-faculty on the committee. K. Scott further offered that all the Deans, members of the Executive Team, and supervisors serve on the committee to ensure that we are addressing total cost of ownership. She also said there are three spots on the committee for students; one is in attendance today (Daniel Chavez). Stewart asked what the role was of the governance committee. Keebler said the executive team and managers do not vote but they are here to listen. Listening to the committee firsthand allows the executive team and managers to take concerns off their lists and move on. Hull said the CPC does not make decisions without much discussion and that there is always an opportunity to take back information to different divisions before deciding on a concern. Stork asked what the functionality was of CPC. Sezzi addressed the self-evaluation survey that was handed out to the members of the committee and addressed concerns that may have occurred. Stork said that there are 26 members of this group but that there were only 16 responses to the survey. K. Scott said that it needed to be presented to the committee earlier, with follow-up reminders. Stork recognized that creating a new legacy for the entire institution was a good thing. Sezzi said that creating system-ability procedure provided greater expectations and that processes are public and transparent throughout the entire campus. K. Scott added that all the program reviews, initiative spreadsheets, and program discontinuance presentations are online. Stork asked if the vision of the planning council differs from Moorpark College or Oxnard College. K. Scott said it is very different. Nielsen said we are all very different schools with different dynamics and that 51AVƵ could not run like Moorpark College or Oxnard College because it just wouldnt work. He said the CPC works well for our campus. Stork said he had learned a lot and was pleasantly surprised. He said the team would be concluding their visit today. He congratulated the committee and said it was evident to him that we were all on the same page and that we have come a long way; he can feel it and see that people are taking ownership for their college and professional livelihoods and careers. He encouraged the committee, as they prepare for their mid-term report this next year, to sit back and say wow, weve really done good work. He thanked the committee for taking the time to meet with him and Stewart this afternoon. K. Scott said she appreciated what Stork said at the beginning of the meeting about accreditation generally and that it was important for the CPC to have heard this perspective. Stork responded by saying to the committee to keep up the good work and remember that everyone needs to take ownership, whether writing a SLO or SUO or being responsible for the CPC, that every job was important. He also said that the fear factor is a great motivator. VI. Action items None VII. Other None VIII. 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